Wilsonville Little League

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Wilsonville Little League Constitution & Bylaws

Article 1 - Name

This organization shall be known as Wilsonville Little League, hereinafter referred to as "WLL"

Article 2 - Objective

Section 1. The objective of WLL shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage, and respect for authority, so that they may be well adjusted, stronger, and happier children and will grow up to be good, descent, healthy and trustworthy citizens.

Section 2. To achieve this objective WLL will provide a supervised program under the Rules and Regulations of Little League Inc. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Service Code, WLL will operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball for boys and girls. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

Article 3 - Membership

Section 1. Eligibility

Any person sincerely interested in active participation to affect the objectives of WLL may apply to become a member.

Section 2. Classes

There shall be three classes of membership.

Player Members

Any player candidate meeting the eligibility requirements of Little League Inc. regulation IV and who reside within the authorized boundaries of WLL, shall be eligible to compete for participation but shall have no rights, duties or obligations in the management or in the property of WLL.

Regular Members

Any person actively interested in furthering the objectives of WLL may become a regular member. All Board Members, Committee Members, Managers, Umpires and other elected or appointed officials must be active Regular Members in good standing.

Honorary Members

Any person may be elected as an Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors, but shall have no rights, duties or obligations in the management or in the property of WLL. As used hereinafter, the word "member" shall mean Regular Member unless otherwise stated.

Section 3. Other Affiliations

Members, whether Regular or Player, shall not be required to be affiliated with another organization or group in order to qualify for membership in WLL. Regular Members will not be actively engaged in the promotion and/or operation of any other baseball or softball program running concurrently with the WLL program.

Section 4. Suspension or Termination

Membership may be terminated by resignation or action of the Board of Directors. The Board of Directors, by a two-thirds vote of those present at a duly constituted meeting, shall have the authority to discipline, suspend or terminate the membership of any member of any class when the conduct of such person is detrimental to the best interest of WLL or Little League Baseball Inc. The member involved shall be notified of such meeting, informed of the general nature of the detrimental conduct and given the opportunity to appear and answer such allegations of detrimental conduct. The Board of Directors, in the case of a Player Member, shall give notice to the manager of the team of which the player is a member. Said Manager shall appear, in the capacity of an advisor, with the player before a duly appointed committee of the Board of Directors, which shall have full power to suspend or revoke the player's right to future participation.

Article 4 - Dues

Section 1. Dues

Dues for Regular Members may be fixed at amounts, as the Board of Directors shall determine prior to the beginning of any membership period.

Section 2.

Members who fail to pay their fixed dues within 30 days from the time they become due, may by vote of the Board, be dropped from membership and forfeit all rights and privileges of membership.

Section 3.

PAYMENT OF ANY FEE SHALL NOT BE A PREREQUISITE FOR PARTICIPATION IN THE WLL PROGRAM.

Article 5 - Meetings

Section 1. Annual Meeting

Shall be held each year (annually) for the purpose of electing a Board of Directors and providing members with reports on condition of the league. The annual meeting shall be held the first Thursday in October. After the Board of Directors are elected, the Board shall then meet to elect the President.

Section 2. Notice of Meeting

The President shall post a written notice on the official WLL web site at least 10 days in advance of the Annual Meeting. The President shall also notify all of the past seasons Managers, Division Coordinators and current board members via email or in writing of the meeting and request they notify their player's parents, managers and/or any other members not mentioned.

Section 3. Special Meetings

The President may call special meetings from time to time without the need for written notice, so long as a good faith effort is made to notify the membership.

Section 4. Quorum

The presence in person 25 (twenty-five) of the members, or a number or percentage acceptable to WLL Regular Membership in advance of the annual meeting, shall be necessary to constitute a quorum.

Section 5. Voting

Each member shall be entitled to one vote, in person and no proxy votes shall be allowed.

Article 6 - Board of Directors

Section 1. Board and Number

The management of the property and affairs of WLL shall be vested in the Board of Directors. The number of Directors shall be not less than five (5) and no more than fifteen (15). The Directors shall be elected by a majority vote at the annual meeting. The Directors upon election shall immediately enter upon their duties and shall continue in office until their successors are elected and qualified.

Section 2. Director Removal

Directors shall be removed with or without cause, at a special meeting called for that purpose by a two thirds (2/3) vote of the members present at such meeting.

Section 3. Vacancies

If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at a meeting called for that purpose.

Section 4. Annual Election and Term of Office

At each annual meeting, the Regular Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. All elections of Directors shall be by majority vote of all Regular members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting. Board members may serve without term limits but must be elected annually.

Section 5. Duties and Powers

The Board of Directors shall have the power to appoint such committees as it shall determine, and delegate such powers as the Board deems advisable. The Board shall have the power by a two- thirds (2/3) vote at any regular or special meeting to discipline, suspend or remove any Director, officer, or member of the league. The membership shall receive at the annual meeting of the members, a report verified by the President and Treasurer, showing the whole amount of real and personal property owned by WLL, where located and where and how invested, the amount and nature of the property acquired during the year immediately preceding; the amount applied, appropriated or expended during the year preceding such date, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made, that report shall be made a part of the records of the league. A copy of such report shall be forwarded to Little League Inc. headquarters and to Oregon District Four.

Section 6. Meetings, Notice and Quorum

Regular meetings of the Board of Directors shall be held immediately after the annual election and on such days thereafter as shall be determined by the Board.

Section 7. Conflicts on the Board

If a Board member, or the spouse or child of a Board member, is the subject of any action by the Board of Directors, (either disciplinary or as a candidate for any position within the league), the affected Board member shall excuse themselves from the meeting room during discussion of the subject person. Upon completion of discussion, the Board member may re-enter and will be allowed to speak on behalf of the subject person. Any vote taken in these circumstances will be conducted by secret ballot. The affected Board member may vote for themselves, their spouse, or their child as a duly elected Board member. The President or the Secretary may, whenever any of them deem it advisable, and the Secretary shall, at the request in writing of five (5) Directors, issue a call for a special meeting of the Board. Notice of the meeting shall be given by the Secretary to each Director either by mail at least three (3) days before the time appointed for the meeting to the last recorded address of each Director, or by other means or personal notice twenty four hours (24) preceding the meeting. In the case of a special meeting, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting. Five (5) members of the Board of Directors shall constitute a quorum for the transaction of business.

Article 7 - Officers, Duties and Powers

Section 1. Election

Immediately following the annual meeting, the Directors present provided there be a quorum, shall meet for the purpose of electing Officers and appointing committees for the ensuing year.

Section 2. Officers

The Officers of WLL shall consist of the President, Secretary, Treasurer, Player Agent, Vice-President-Baseball, Vice-President-Softball, Vice President-Sponsorship, Vice President-Equipment, Vice President-Uniforms, Vice President-Volunteer Coordinator, and Vice President-Safety Officer, all of whom shall hold office until their successors are duly elected. (Regulation 1.b.) The Board of Directors may appoint such other Officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any office. Appointed Officers or agents shall have no vote on actions taken by the Board of Directors, unless such individuals have been elected to fill a vacancy on the Board. The President may appoint other Officers or agents as deemed necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any officer or agent. The Directors or President may remove officers with or without cause.

Section 3. President

President: The President shall:

  1. Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
  2. Present a report of the condition of the Local League at the Annual Meeting.
  3. Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.
  4. Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little league Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
  5. Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
  6. Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
  7. Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
  8. With the assistance of the VP from each level, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

Section 4. Secretary

Secretary: The Secretary Shall:

  1. Be responsible for recording the activities of the Local League and maintain the appropriate files, mailing lists, and necessary records.
  2. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of the Secretary or as may be assigned by the Board of Directors.
  3. Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.
  4. Issue membership cards to Regular Members if approved by the Board of Directors.
  5. Keep the minutes of the meetings of the Members, the Board of Directors and Executive Committee, and cause them to be recorded in a book kept for that purpose.
  6. Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes, and resolutions not otherwise committed.
  7. Notify Members, Directors, Officers and committee members of their election or appointment.

Section 5. Treasurer

Treasurer: The Treasurer shall:

  1. Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of the Treasurer or may be assigned by the Board of Directors.
  2. Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.
  3. Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
  4. Prepare and annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
  5. Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.

Section 6. Player Agent

The Player Agent shall:

  1. Record all player transactions and maintain an accurate and up to date record thereof.
  2. Receive and review applications for Player membership and assist the President in checking the residency and age eligibility.
  3. Conduct the player draft and all other player transaction or selection meetings.
  4. Prepare the Player Agent's list of player members for the Division Coordinators.
  5. Prepare for the President's signature and submission to Little League Inc., team rosters, including players claimed and the tournament team eligibility affidavit.
  6. Notify Oregon Little League District Four of any subsequent replacements or trades.

Section 7. Vice Presidents - /Intermediate/Junior BB, Major/Minor BB, Tee Ball/Farm BB

VP of Intermediate and Juniors: The VP of Intermediate and Juniors shall:

  1. Record all player transactions and maintain accurate and up-to-date record thereof.
  2. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  3. Conduct the tryouts, the player draft and all other player transactions or selection meetings.
  4. Prepare for the President's signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.
  5. Notify Little League International of any subsequent player replacements or trades.
  6. Administer the divisional player pool.

VP of Majors and Minors: The VP of Majors and Minors shall:

  1. Record all player transactions and maintain accurate and up-to-date record thereof.
  2. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  3. Conduct the tryouts, the player draft and all other player transactions or selection meetings.
  4. Prepare for the President's signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.
  5. Notify Little League International of any subsequent player replacements or trades.
  6. Administer the divisional player pool.

VP of Tee Ball and Farm: The VP of Tee Ball and Farm shall:

  1. Record all player transactions and maintain accurate and up-to-date record thereof.
  2. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  3. Conduct the tryouts, the player draft and all other player transactions or selection meetings.
  4. Prepare for the President's signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.
  5. Notify Little League International of any subsequent player replacements or trades.
  6. Administer the divisional player pool.

Section 8. Vice-President/Community Liaison

The VP Community Liaison: The VP of Community Liaison shall:

  1. Responsible for integration of the high school and Little League programs.
  2. Spokesman for our league and will handle community interaction.
  3. Formulate a working set of practice plans for all levels.
  4. Develop a community baseball goal at the broadest level.
  5. Advocate and assist baseball education and coach development.

Section 9. Vice President/Fundraising and Sponsorship

VP of Fundraising and Sponsorship: The VP of Fundraising and Sponsorship shall:

  1. Solicits and secures local sponsorships to support league operations.
  2. Collects and reviews sponsorship and fundraising opportunities.
  3. Organizes and implements approved league fundraising activities.
  4. Coordinates participation in fundraising activities.

Section 10. Vice President/Technology

VP Technology: The VP of Technology shall:

  1. Set up and manage the league's official website (site authorized by Little League International)
  2. Set up online registration and ensure the league rosters are uploaded to Little League.
  3. Assign online administrative rights to other local volunteers.
  4. Encourage creation of the team websites to managers, coaches and parents.
  5. Ensure that league news and scores are updated online on a regular basis.
  6. Collect, post and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, Incorporated, the district, the public, league members, and the media.
  7. Serves as primary contact person for Little League and Bonzi regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.
  8. Maintains records of monies secured through sponsorship and fundraising initiatives.

Section 11. Vice President/Volunteer Development

VP of Volunteer Development: The VP of Volunteer Development shall:

  1. Continue development of volunteer base for related activities and events. i.e... Opening Day, tournaments, all-stars, coaching, team mom, etc.....
  2. Actively work with level VP's to ensure quality umpire opportunities and education.
  3. Seek committee members and help maintain records of volunteer hours and work.
  4. Coordinate Picture Day set up. Organize all teams and assign picture time. Work with photographer on picture day or find a volunteer. Distribute pictures to appropriate teams.
  5. Coordinate volunteers to run tee-ball, coast and farm programs. Shall make sure all players and coaches are properly assigned to correct level.
  6. Help with or do game schedules for t-ball and coast. Help t-ball and coast coordinators throughout season.
  7. Attend Coaches meeting and explain t-ball and coast rules and guidelines
  8. Help with farm tryouts and distribution of players.

Section 12. Vice President/Equipment and Field Coordination

VP of Equipment and Field Coordination: The VP of Equipment and Field Coordination shall:

  1. Order items needed for the season (e.g., baseballs, scorebooks, etc.)
  2. Prepare team equipment bags and distribute at beginning of season.
  3. Arrange for return of equipment at end of season to storage facility.
  4. Maintain the quality of the equipment and purchase new equipment as necessary/approved.
  5. Keep the storage facility organized.
  6. Serve as facilities liaison.
  7. Develop practice and game schedules for all levels
  8. Serve as liaison with league/D4 umpires

Section 13. Vice President/Safety Officer

The Vice President/Safety Officer: The Vice President/Safety Officer shall:

  1. Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.
  2. Develop and implement a plan for increasing safety activities, equipment and facilities through education compliance, ad reporting.
  3. Education-should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
  4. Compliance-should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
  5. Reporting- define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.

Article 8 - Managers, Coaches and Umpires

Section 1. Team Managers and Coaches

Shall be appointed annually by the President, and be approved by the Board of Directors. Managers shall be responsible for the selection of their teams (when applicable) and for their actions on the field. (Regulation 1b)

Article 9 - Affiliation

Section 1. Charter

WLL shall annually apply for a charter from the Little League Baseball Inc. and shall do all things necessary to obtain and maintain such charter. WLL shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

Section 2. Rules and Regulations

The official playing rules and regulations as published by the Little League Baseball Inc., Williamsport, Pa., shall be binding on WLL.

Section 3. Local League Rules

The local rules of WLL shall be adopted by the Board of Directors at a meeting at least one month prior to the beginning of the first game, but shall in no way conflict with the rules and regulation of Little League Inc.

Article 10 - Financial and Accounting

Section 1. The Board of Directors shall decide all matters pertaining to the finances of WLL and it shall place all income in a common league treasury, currently Wells Fargo Bank, and direct the expenditure of same in such manner as will give no individual or team and advantage over those in competition with such individual or team.

Section 2. The Board shall not permit the contribution of funds or property to individual teams, but shall solicit same for the common treasury of the league, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the league.

Section 3. The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all of the funds so raised be placed in the league treasury.

Section 4. The Board shall not permit the disbursement of funds for other than the conduct of Little League activities in accordance with the rules and policies of Little League Baseball Inc.

Section 5. No Director, Officer or Member of WLL shall receive, directly or indirectly any salary compensation or emolument from WLL for services rendered as a Director, Officer or Member.

Section 6. The fiscal year of WLL shall begin on the first day of October and end on the last day of September of each year.

Section 7. Distribution of Property Upon Dissolution - Upon dissolution of WLL and after all outstanding claims have been satisfied, the Members shall direct the remaining property of WLL to another federally incorporated entity which maintains the same objectives as set forth herein, which are or may be entitled to exemption under internal revenue code provisions.

Article 11 - Conduct of Meetings

All meetings shall be conducted in accordance with Robert's Rules of Order, revised.

Article 12 - Amendments

This Constitution and By-Laws may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the members provided notice of the proposed change is included in the notice of such meeting. Draft of all proposed amendments shall be submitted to Little League Baseball, Inc. for approval.

This Constitution was approved by the Wilsonville Little League Board of Directors on __________________.

Wilsonville Little League does not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference.

Wilsonville Little League prohibits discrimination against its players, families, and volunteers on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or where all or part of an family's income is derived from any public assistance program in an activity conducted or funded by Wilsonville Little League.